NOTICE OF ANNUAL GENERAL MEETING, SPECIAL GENERAL MEETING AND POSTAL VOTE ON SPECIAL RESOLUTION
NOTICE OF ANNUAL GENERAL MEETING 2018
The 2018 Annual General Meeting for Te Rūnanga o Ngāti Awa will be held on Saturday, 15 December 2018 at Te Hokowhitu a Tu
Marae, Keepa Road Whakatāne.
- 9.00am Pōhiri
- 9:30am Morning Tea
- 10.00am AGM opens
• Chairman’s Welcome
• Confirmation of previous AGM Minutes – 9 December 2017
• Presentation and Adoption of Annual Report for 2017/2018
• Presentation of draft Annual Plan 2019/20
• Report – Ngāti Awa Group Holdings Limited
• Report – Ngāti Awa Asset Holdings Limited
• Appointment of Auditor for 2019/20
• Approval of Representatives’ remuneration for 2019/20
• General Business
- 1.15pm AGM closes
- 1.30pm Special General Meeting opens
- 2pm Special General Meeting closes
NOTICE OF SPECIAL GENERAL MEETING 2018
Notice is given that:
(a) A Special General Meeting of the Adult Members of Ngāti Awa will be held at Te Hokowhitu A Tu Marae, Keepa Road, Whakatane on
Saturday 15 December 2018 at 1.30 pm immediately following the Annual General Meeting of Te Rūnanga o Ngāti Awa; and
(b) A postal vote of the Adult Members of Ngāti Awa will be held with voting to close on Saturday 15 December 2018.
The business of the meeting and the subject of the postal vote is to consider and vote on a Special Resolution proposing changes to the
Charter of Te Rūnanga o Ngāti Awa.
The Special Resolution is required in order to amend the Charter in accordance with recommendations made by the Charter and
Governance Review Committee and accepted by the Rūnanga. The changes follow a consultation process that was conducted during
2015 and 2016, and again earlier in 2018.
The proposals to amend the Charter take the form of a Special Resolution and must therefore be passed by a majority of 75% or more
of the votes of the Adult Members of Ngāti Awa who vote on the resolution. Under the Charter, a special general meeting is required
for considering the Special Resolution.
All Adult Members of Ngāti Awa who are registered with the Rūnanga at 15 December 2018 are entitled to vote.
You can vote by completing the attached voting form and either returning by free post in the enclosed envelope to:
The Chief Returning Officer
Te Rūnanga o Ngāti Awa
PO Box 3138
or by delivering to the Chief Returning Officer at the Special General Meeting on Saturday 15 December 2018 at 1.30 pm.
All votes must be completed on the form accompanying this notice. Copies will not be accepted.
Postal votes must be received on or before 15 December 2018. If the envelope containing the voting form is date stamped on or before
that date and is received by the Chief Returning Officer no later than three days after that date, the postal vote will be counted.
Dr Hohepa Mason
Te Rūnanga o Ngāti Awa
NOTICE OF ANNUAL GENERAL MEETING, SPECIAL GENERAL MEETING
AND POSTAL VOTE ON SPECIAL RESOLUTION